December Steering Committee Minutes

CMS Steering Committee Meeting – 12/9/09

In attendance: John Sneed, Larry Clausen, Jeff Edwards, Rebecca Robinson, Chris Hughes, Art Schneider, Andy Freed

Agenda:

1. Set dates for visioning
1. D2L
2. Blackboard
2. Review  themes for Visioning
3. Review message to Div. Deans
4. Review Moodle pilot and evaluations
5. Other  - training for Spring pilot participants

1. Desire2Learn will be in town the week of January 18th, so we’d like to offer stakeholders the opportunity to participate in a vision session led by Desire 2Learn. The Committee would like to do the session 1:30-3:30PM, Friday, January 22nd.  We will try to set up a session in ITV rooms at each campus assuming there’s no issue with the Non-Disclosure Agreement.
1. Schedule ITV rooms at each campus/center
2. John will contact Blackboard to try and arrange for a session with them on the following Friday, January 29th.
   
   
   
   
2. We evaluated the Topic list that we’d like the Visioning speakers to address. Here is the final list.
1. Integration and interoperability
1. SIS for account creation, course creation, etc.
2. content packaging and sharing
2. APIs for sharing information between applications
3. Assessment and Identity Management
4. Collaboration and Portfolio
5. Accessibility
6. Customization for institutional needs
1. ease and breadth of customization
7. Flexibility in teaching and course management styles
8. Hosting
1. disaster recover/business continuity
2. Service Level
9. Product and Company Roadmap
1. History and Plan for the future of the company
10. Mobile Learning
11. User testing and feedback (faculty AND students)
    
    
    
    
3. John would like to give Deans some notice that we’d like to include a review of courses based on our current QM process for all DL courses moving to the new LMS which have not passed review in the previous 3 years.
1. John will contact Steve Ward to try and get on the agenda rather than sending a memo
2. May follow up with more details in a memo to pass on to dept. chairs, etc.
   
   
   
   
4. Andy updated committee on progress of the pilot,
1. Training for Winter pilot instructors is on Dec 15th via Ellumiante. Additional resources have been placed in Moodle, including videos and discussion board
2. Students will have 2 opportunities for online training/intro and one on campus option. December 31st at 3pm and January 4th at 7pm. There will also be one in-class orientation at a time/place TBD.
3. Support will be provided via phone and e-mail by Andy, Donna, Peter, Clayton and a student employee named Brandon. We will cover business hours and hope to offer some additional hours.
4. Evaluation:  Faculty participants will be evaluated twice, once prior to teaching, and again after teaching for a term. We hope to see if there in any change in perception of the CMS, opinions about tools, etc. We will also be doing a focus group during the term to get some more in-depth feedback
1. The Steering Committee would like to take part in this focus group
2. Students will receive a single end-of-term evaluation.

Meeting was adjourned when the fire alarm went off in TCB.

November Steering Committee Minutes

CMS Steering Committee Meeting, November 13, 2009

In attendance: John Sneed, Art Schneider, Rebecca Robinson, Dawn Davis, Chris Hughes, Jeff Edwards and Andy Freed

Moodle Pilot
Andy went over the progress of the moodle pilot

• Support issues
• Training issues
• Migration (largely done by DL)
• Faculty volunteers (6 at this point)
• Agreement on compensation for feedback and evaluation
• Memorandum of understanding – approved by committee
• Posed question “what questions would the moodle pilot have to answer for the CMS committee to recommend moodle without going to formal RFP?"
• Consensus seemed to be that basic functionality was available
• Committee wants to know what tools/features might be given up
• Committee would still like to see other products as well, maybe not in a full pilot but in a bakeoff scenario.
• Faculty will communicate pilot involvement to students, link to info from MyPCC
• Question about training regimen for Part 2 of pilot.

Visioning updates.

• We’d like to have representatives from some commercial CMS providers visit and pitch their vision for CMS platform. 
• If the vision is appropriate for PCC, we may invite them back to do a function demo of their wares.  
• Committee would still like to hear from other institutions who have migrated to each platform recently. Would like to hear faculty opinions of the process. 
• Curious if there are any institutions who have left moodle after adopting it. 
• John and Andy will draft a set of topics and plan for presentations, committee will evaluate next month.

Quality Matters review of all courses prior/during migration.

• Contentious issue since there seems to be no ownership of quality evaluations. Courses that do not pass still get taught. Unclear who determines when courses move on. 
• Committee would like to see a set of technical standards as well as quality standards to meet during a migration (project team) 
• Will SAC pick “master shell” to be migrated? Is it possible to review all these courses when migrating? 
• What’s the timeline that the course has to be reviewed during? (3 years, for example) 
• Can DL say “we won’t migrate courses that don’t meet QM?” If so, how? 
  

Training

• Opened issues for discussion, will continue later. Should training be required, should faculty be compensated? Will it address online teaching or just tools?

For December 9th

• Start technical standards for migration with project team 
• Define vision and topic areas to cover for vendors 
• Identify similar schools that have moved to another LMS, try to get info on “success” 
• Look for any institutions that adopted then left moodle.