November Steering Committee Minutes

CMS Steering Committee Meeting, November 13, 2009

In attendance: John Sneed, Art Schneider, Rebecca Robinson, Dawn Davis, Chris Hughes, Jeff Edwards and Andy Freed

Moodle Pilot
Andy went over the progress of the moodle pilot

• Support issues
• Training issues
• Migration (largely done by DL)
• Faculty volunteers (6 at this point)
• Agreement on compensation for feedback and evaluation
• Memorandum of understanding – approved by committee
• Posed question “what questions would the moodle pilot have to answer for the CMS committee to recommend moodle without going to formal RFP?"
• Consensus seemed to be that basic functionality was available
• Committee wants to know what tools/features might be given up
• Committee would still like to see other products as well, maybe not in a full pilot but in a bakeoff scenario.
• Faculty will communicate pilot involvement to students, link to info from MyPCC
• Question about training regimen for Part 2 of pilot.

Visioning updates.

• We’d like to have representatives from some commercial CMS providers visit and pitch their vision for CMS platform. 
• If the vision is appropriate for PCC, we may invite them back to do a function demo of their wares.  
• Committee would still like to hear from other institutions who have migrated to each platform recently. Would like to hear faculty opinions of the process. 
• Curious if there are any institutions who have left moodle after adopting it. 
• John and Andy will draft a set of topics and plan for presentations, committee will evaluate next month.

Quality Matters review of all courses prior/during migration.

• Contentious issue since there seems to be no ownership of quality evaluations. Courses that do not pass still get taught. Unclear who determines when courses move on. 
• Committee would like to see a set of technical standards as well as quality standards to meet during a migration (project team) 
• Will SAC pick “master shell” to be migrated? Is it possible to review all these courses when migrating? 
• What’s the timeline that the course has to be reviewed during? (3 years, for example) 
• Can DL say “we won’t migrate courses that don’t meet QM?” If so, how? 
  

Training

• Opened issues for discussion, will continue later. Should training be required, should faculty be compensated? Will it address online teaching or just tools?

For December 9th

• Start technical standards for migration with project team 
• Define vision and topic areas to cover for vendors 
• Identify similar schools that have moved to another LMS, try to get info on “success” 
• Look for any institutions that adopted then left moodle.